Now hiring an office manager!

Supportive, dog-friendly Anchorage office

Apr 16, 2018
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Trustees for Alaska is seeking a full-time Office Manager in Anchorage, Alaska, to join our team in working to protect a wild and vibrant Alaska where fish, wildlife, and people thrive.  The position is available immediately.

The ideal candidate will have a proven ability to support co-workers and ensure efficiency in a busy nonprofit office.  This position is an opportunity to be part of a committed team of attorneys and professionals fighting for environmental protection in Alaska.  An effective office manager is an important member of our legal team!

About Trustees for Alaska

Trustees for Alaska is the only Alaska-based nonprofit public-interest environmental law firm, and is essential to the protection and defense of Alaska’s lands, waters, wildlife, and people. Alaska is an amazing place — and it needs guardians to ensure it remains that way.  For over 40 years, Trustees has provided free legal services, policy advice, and strategic counsel to Alaska Native organizations and tribes, community groups, and local and national conservation groups. Trustees for Alaska addresses environmental problems proactively and collaboratively with our partners.  For further information, see http://www.trustees.org.

More of what we work to protect: Caribou in the Western Arctic. Photo by Patrick-Endres.

Job Responsibilities

The Office Manager reports to the Executive Director and is responsible for the following:

  • Provide support services to a staff of eleven;
  • Manage the organization’s day-to-day finances using Quickbooks Pro & Excel;
  • Follow up on accounts receivable and ensure collection on a timely basis;
  • Coordinate annual independent financial audit, working closely with our contracted accountants and auditors to deliver any requested documents;
  • Maintain systems of internal controls, and monitor, evaluate, and revise accordingly;
  • Update and maintain account codes in coordination with executive and legal directors;
  • Maintain copier, printers, fax, and other office equipment and pertinent maintenance and service contracts;
  • Maintain relationship with landlord and building maintenance regarding adequacy of office space, maintenance, and repairs;
  • Manage inventory and ordering of office supplies;
  • Administer system for tracking and allocating office expenses;
  • Manage employer benefit plans including health, dental, long-term disability, life, employer retirement plan, and employer medical and dependent care flex plans, including preparation of all applications;
  • Maintain personnel and contractor records, including tax and benefits information;
  • Manage the operation of the computer network, internet access, email, database systems, and computers;
  • Serve as a point of contact with IT support contractor and manage vendor contracts with software providers and technical support;
  • Provide technical support and training for staff’s use of all office computer systems; and
  • Prepare time and expense reports for litigation cases as needed.
Working Conditions

We generally work a 40-hour workweek in a supportive, dog-friendly office, with occasional additional night and weekend hours.

Qualifications

We are seeking candidates who have excellent organizational skills and are solutions-oriented. Strong candidates will have:

  • Demonstrated ability to perform basic nonprofit bookkeeping;
  • Proficiency with Excel, Word, Outlook and QuickBooks;
  • Excellent communication skills;
  • Experience with computer troubleshooting and maintenance;
  • Ability to collaborate and be flexible in various roles across multiple projects;
  • Passion for protecting the environment of Alaska;
  • Ability to work both independently and in a collaborative, team-based environment;
  • Ability to make appropriate decisions quickly and under pressure;
  • Demonstrated effective time management skills; and
  • Humility and good humor.
Benefits

Competitive non-profit salary based on experience, plus medical, dental, life, long-term disability, and retirement benefits, generous leave policy, and supportive co-workers.

How to Apply

E-mail a cover letter, resume, and references to Chad Carter at ccarter@trustees.org.

Trustees for Alaska supports diversity, equity, and inclusion, and is an equal opportunity employer. Trustees for Alaska endeavors to provide equal opportunity to all qualified employees and applicants for employment. No aspect of employment at Trustees for Alaska is influenced in any manner by race, color, religion, sex, sexual orientation, gender, gender identity and expression, age, national origin, disability, marital or parental status, or any other basis prohibited by law. Trustees for Alaska believes everyone has something important to contribute. Respecting individual differences is an integral part of our organizational culture, and we value a work environment where individual differences are recognized as important assets in achieving our collective mission.

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